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Homeowners Associations Websites a Necessity in Today’s World

The same evolution has now blessed the Internet and websites. It’s uncommon in reality that I even use my Yellow Pages anymore. Now, like most others, I Google. Websites are expected to have requisite communique gear. To say you do not have one results in others viewing you as although you escaped a Geico Commercial (the caveman range, not the dreary gecko ones). We have become used to the immediacy the Internet gives compared to punching buttons on a 2007 smartphone system, being placed on keeping, or transferred around. Somehow, navigating the Internet is less offensive than expecting return calls or using somewhere to wait in line.

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The equal is these days for owners’ institutions’ websites. Your citizens do not view one as a cherry on the pinnacle of the sundae but instead as the ice cream itself! If your community has yet to set one up, dozens of vendors present network association-specific website systems at affordable prices. Cost does not serve as a barrier to setting up a web presence. Excuses are walking perilously thin if your Board of Directors has been procrastinating on the difficulty.

After all, why should we anticipate a quarterly e-newsletter (in case your HOA even has one) to discover what issues the Association is confronting? Why should you have to call control and await an ACC software rather than be capable of immediately downloading one and printing it out? Yet, these capabilities are so basic as to have become a general expectation, part of our everyday lives in 2011.


Nevertheless, there are websites, and there are websites. Successful implementation and use require a commitment to a few primary guidelines: Currency – Not as in cash, keeping the website’s online content modern. The foremost cause of a network internet site is to inform, and most people will not be curious about being knowledgeable about what came about six months ago. We call it “news” because it’s new, not old. If your citizens visit your website online and notice you are no longer maintaining it current with common updates, they won’t be back. Therefore, you MUST keep fresh content material for your internet site. Monthly updates ought to be considered as a bare minimum.

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Content – Aside from keeping your news and content clean, the type of content you install for your website also impacts the website’s usefulness. For example, all association forms should be established on the web page, both as online paperwork or PDFs (Adobe Acrobat documents) that can be easily revealed. This makes access to paperwork instantaneous, putting off the postponement of phoning the management places of work for a duplicate. Are board minutes often sought for assessment by board members or residents? Build a library of minutes for smooth keyword searching and availability.

Quality of Appearance – The photo of your network you gift to your citizens and the outside world is appreciably fashioned or laid low with the arrival of your internet website. If designed as an expert stage, it can give residents pride in their network and improve the way it’s considered with the aid of people searching for products/services. You can make your network appearance better – or worse – via the advent of your new website online. Tech-savvy customers will even be drawn to a community with a top-flight community intranet. Keep this in mind while considering volunteer site development or even when comparing network web page merchandise – many are poorly designed and even more poorly laid out.

Functionality – Usually, if a volunteer creates an internet web page, it lacks any capability and is constrained to displaying textual content and pix and perhaps downloading documents. Templated systems designed for community institutions offered with the aid of numerous companies do provide very precious capability; however, capabilities provided a range with the assistance of vendors. Useful capabilities include viewable member directories, message forums, commercials, online reservation systems, record libraries, etc. All make an international distinction between the usefulness of the website and the chance for residents to use it. These features aren’t “bells and whistles” but primary features that leverage Internet technology to improve the network.

Security – If your website online isn’t always secured, you and others in the network will likely maintain a lower back regarding what information you experience comfortable setting on the web page. Individual logins should be supplied and required to get the right of entry to touchy details, and any registration page needs to be password-protected to help hold outsiders out of doors!

Ease of Use – Both ease of use for the user and the Site Administrator ares necessary. From the person’s perspective, are matters easy to locate? Is it clean to sign up and log in? Are there Help documents or contacts for assistance? For the Site Administrator, how easy is it for a non-technical layperson to manage the web page? Is the equipment intuitive, are there Help documents, and is Customer Support to be had? Failures in both vicinities will result in frustration and fewer go-back visits with the aid of users, a/or much fewer attempts being positioned to keep the website content material. Both will bring about an unsuccessful internet site for the network.

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Suppose your affiliation follows these basic hints to maximize the use of Internet generation for the good of your network. In that case, you will find no way to query the value of a community website once more. In truth, you may quickly discover yourself a normal traveler to it! Remember, the day past’s luxury is a modern-day staple. And that day for network websites has arrived.

Roberto Brock
the authorRoberto Brock
Snowboarder, traveler, DJ, Swiss design-head and HTML & CSS lover. Doing at the nexus of art and purpose to develop visual solutions that inform and persuade. I'm a designer and this is my work. Introvert. Coffee evangelist. Web buff. Extreme twitter advocate. Avid reader. Troublemaker.